For any submission related questions please contact the Technical Program Committee.
Submission Instructions
Available templates
Link to Full Paper LaTeX template
Link to the Full Paper Word Template
Link to the Poster Template
Abstract and Full Length Papers submission timelines
• To meet the submission deadline authors must submit an abstract by 4th January 2026 and then a corresponding Full Paper by 15th March 2026.
• Abstracts will go through a preliminary review to determine relevance to the conference. Abstract acceptance does not guarantee full paper acceptance.
• If you already have a full paper ready, you are welcome to submit full paper by the Abstract deadline of 4th January 2026. Otherwise, please submit the Abstract first before the Full Paper submission.
Abstract submission procedure
• Go to Submission page.
• Enter author information and other required metadata as appropriate.
• The System requires authors to upload a document, so please upload a single page pdf document with the abstracts and title. You may use the conference template before the final version. However, the information of title of the paper, author names. Abstract must be included in the PDF file at the time of submission.
Full Paper Submission Procedure
• After being notified of Acceptance of the Abstract, please prepare your Full Paper, preferebly using the Full Paper Temples in LaTeX or Word, and submit as a PDF.
• Once the full paper is ready for submission, authors are expected to go to the profile page and log in using you existing profile. Please do not create a new profile if you forgot your profile details for the Abastract submission, as this may invoid your Full Paper submission. submit the full paper by 15th March 2026. Please do not create a new profile when you are uploading the full paper pdf for an already submitted abstract. You can contact the secretary to retrive your personal information.
• Once the full manuscript has been submitted, it is ready to be reviewed.
Final Camera Ready Paper Submission
Final papers should be submitted in a camera ready format using the PHM Full Paper templates by 7th June 2026, ready to include in the conference proceedings. The camera ready paper will NOT be submitted to the previous profile pages, it will be submitted via [link to be added soon].
Paper presentations will be presented live at the conference. Presenters are advised to prepare a 15 to maximum 20 min presentation which will be followed by audience questions for 8 to 10 min.
Time will be available for speaker change-over, but presenters are requested to make themselves known to the paper session chair 10 min before each session, and provide a file copy of their presentation for loading on to the computer in the allocated room.
We recommend the format 16:9 for the presentations.
Posters
For poster presentations, the official guidance is the mandatory Poster Size of A0. There is no painting facility in the conference, therefore it is authors’ responsablity to print to the correct size and to bring the poster(s) to the conference. There is an optional PHM Abstract template, but you are wellcomed to use your own template too.
Proceedings Publication Process
The European Conference of the PHM Society accepts only full-length regular papers. Accepted full length papers will be presented as podium presentations. Papers that do not completely fulfill full paper standards but still convey valuable concepts or information for the PHM conference attendees may be accepted as poster entries.
• Full-Length Regular Papers should describe new and carefully confirmed findings, and experimental procedures and results should be given in detail sufficient for others to replicate the work. A full paper should be long enough to describe and interpret the work clearly, placing it in the context of other research.
PHM Society does not impose any hard limits on the number of pages in a paper. It is left to the authors to determine what length is the right length for their paper to convey the technical details. Unnecessarily long or short papers usually do not get a positive response from reviewers and readers in general. Therefore, as a guideline it is recommended to keep conference papers within 6-10 page limits, journal full papers within 10-15 pages, technical briefs 4-6 pages, and journal communications 2-4 pages. Minor deviations from these suggested limits are normal.
• Posters – the submissions that do not fully qualify as full length papers such as those that describe a single result, experiment, or technique of general interest for which a short treatment is appropriate are accepted as posters. Poster guidelines are sent to respective authors separately. For the purposes of inclusion in the proceedings, a short paper to describe experimental procedures clearly and interpret the results in the context of other research would suffice.
Prospective authors should note that for any submission such as poorly documented papers using “proprietary” techniques will be rejected. Moreover, excessive “branding” within a paper also cause for rejection; e.g., “The team used the magical CompanyBrand™ preprocessing to prepare the data to extract the amazing CompanyBrand™-proprietary features (which we can’t tell you about).” Papers should present techniques and results clearly and objectively.
Copyright
The Prognostic and Health Management Society advocates open-access to scientific data and uses a Creative Commons license for publishing and distributing any papers. A Creative Commons license does not relinquish the author’s copyright; rather it allows them to share some of their rights with any member of the public under certain conditions whilst enjoying full legal protection. By submitting an article to the International Conference of the Prognostics and Health Management Society, the authors agree to be bound by the associated terms and conditions including the following:
As the author, you retain the copyright to your Work. By submitting your Work, you are granting anybody the right to copy, distribute and transmit your Work and to adapt your Work with proper attribution under the terms of the Creative Commons Attribution 3.0 United States license. You assign rights to the Prognostics and Health Management Society to publish and disseminate your Work through electronic and print media if it is accepted for publication. A license note citing the Creative Commons Attribution 3.0 United States License as shown below needs to be placed in the footnote on the first page of the article.
First Author et al. This is an open-access article distributed under the terms of the Creative Commons Attribution 3.0 United States License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.
Ethics
Contributions to PHM Conference must report original research and will be subjected to review by referees at the discretion of the technical program committee. PHM Conference considers only manuscripts that have not been published elsewhere (including at other conferences), and that are not under consideration for publication or in press elsewhere. Moreover, it is the responsibility of the author to ensure that any data or information submitted complies with the export-control regulations of the author’s home country (e.g., International Traffic in Arms Regulations (ITAR) in the United States).
PHM Society honors code of conduct provided by the Committee of Publication Ethics (COPE). All publication policies and publication ethics laid down for IJPHM are also applicable to PHM Conference publications. These policies and ethics can be accessed here for authors’ reference.